Procurement

2-3 volunteers

Obtain items for On-Line/Silent

Approx. 2-3 hours a week (Oct, Nov, Dec, & Jan, March, May)

Ask for items
Obtain items and deliver to secure location
Maintain inventory of items
Create Auction Lots
Photograph for Auction Site
Write Auction Lot Descriptions

Program

1-2 volunteers

Prepare the Paper Program

Approx. 20 hours month (Jan, Feb and intermittently in the months after to finalize)

Design and create the program for the event
Gather information for Program
Create graphics for purchased ads when needed
Carefully Proof Program

Sponsorships

1-2 volunteers

Find Event Sponsors

Approx. 2 hours a week (Oct, Nov, Dec, Jan, Feb,May)

See Financial Spreadsheet for Sponsorship Goals and Benefits and Guidelines
Ask individual Sponsors
Obtain funds from Sponsors prior to Publication Date of Program
Ensure that sponsorship benefits are honored (ie Program and Slideshow inclusion)

Advertisement

1-2 volunteers

Find Program Sponsors

Approx. 2 hours a week (Oct, Nov, Dec, Jan, Feb, May)

See Advertisement Spreadsheet for Advertisement Goals
Obtain funds from Sponsors prior to Publication Date of Program
Ensure that sponsorship benefits are honored (ie Program and Slideshow inclusion)

Marketing

1-2 volunteers

Promote Ticket Sales and On-Line Bidding

Approx. 2-4 hours a week concentrated more at the beginning and closer to the auction (Oct -May)

Select Theme and Design Logo
Promote Sale of Tickets
Track tickets sales
Promote use of online registration of credit card for bidding
Promote on-line bidding

Demo Night - How to bid at an auction

Decoration

2-3 volunteers

Design and Decorate Site

Approx. 40 hours over Oct - May 

Plan and implement site decor consistent with theme

Check-In

2-3 volunteers

Plan and Implement

Approx. 2-4 hours a week concentrated more at the beginning and closer to the auction (Oct -May)

Plan and implement site check-in
Recruit volunteers for site check--n

Classroom Projects

2-3 volunteers

Work Classroom Parents to Prepare Projects

2-4 hours a week (November - January, March, May)

Work with individual classroom parents to select grade appropriate classroom projects that will be auction in the on-line action
Photograph projects
Deliver Projects to on-line auction secure site
Write Description of Project for each grade level
Make sure each item is labeled correctly and listed correctly on auction site